Business Details
Business Name: Aesir Motion Pictures
Website: aesirmotionpictures.com
Email: info@aesirmotionpictures.com
Business Phone: +447471416035
Address: 2nd Floor College House, 17 King Edwards Road, Ruislip, London, HA4 7AE, United Kingdom
1. Introduction
Aesir Motion Pictures, also referred to in this Privacy Policy as "Aesir," "we," "us," or "our," respects your privacy and is committed to protecting the personal information we collect, use, store, disclose, and process.
This Privacy Policy explains how we handle personal information when you visit our website, contact us, book a call, submit a form, join our email list, download resources, apply for services, purchase from us, engage with our content, participate in a programme, join a community, or otherwise interact with Aesir Motion Pictures.
Aesir Motion Pictures provides strategic business-growth services, education, content, systems, and support for filmmakers, videographers, production companies, creative agencies, and creator-led businesses. Our work may involve positioning, client acquisition, lead generation, paid advertising, funnels, sales strategy, storytelling, AI-supported systems, CRM workflows, mentorship, consulting, and related creative-business infrastructure.
This Privacy Policy is designed to explain what data we collect, why we collect it, how we use it, who we may share it with, how long we keep it, and what rights you may have.
This is not legal decoration. It is the part where trust becomes operational.
2. Who We Are
Aesir Motion Pictures is based in the United Kingdom.
For privacy purposes, we may act as:
Data Controller
When we decide why and how personal information is collected and used, such as when you visit our website, submit a form, join our email list, book a consultation, purchase from us, or become a client.
Data Processor or Service Provider
When we process personal information on behalf of a client, such as lead data, CRM data, advertising data, customer information, analytics, or campaign-related information provided to us by that client.
Where we act as a processor, the client remains responsible for deciding how and why that data is used, and we process it according to the client's instructions, our agreement with them, and applicable law.
3. Scope of This Privacy Policy
This Privacy Policy applies to personal information collected through:
Our website; landing pages; application forms; contact forms; booking pages; sales pages; payment pages; email newsletters; downloadable resources; webinars; workshops; discovery calls; strategy calls; consulting services; coaching, mentorship, or educational programmes; client portals; communities or groups; social media interactions controlled by us; paid advertising campaigns; analytics and tracking tools; CRM systems; and any other service, platform, or communication channel operated by Aesir Motion Pictures.
This Privacy Policy does not apply to websites, platforms, apps, tools, or services operated by third parties. Those third parties have their own privacy policies, and you should review them separately.
4. Personal Information We Collect
We may collect different types of personal information depending on how you interact with us.
4.1 Contact Information
We may collect your name, email address, phone number, business name, website, social media handles, mailing address, billing address, and preferred method of contact.
4.2 Business and Professional Information
Because Aesir works with filmmakers, videographers, production companies, creative agencies, and creator-led businesses, we may collect information about your business, including your niche, services, pricing, revenue range, client base, portfolio, team size, offers, business model, goals, challenges, sales process, lead generation systems, advertising history, funnel structure, CRM setup, content strategy, and current marketing activity.
4.3 Application and Qualification Information
If you apply for a call, programme, consulting service, mentorship, or offer, we may collect information about your goals, business stage, monthly revenue, budget, timeline, decision-making authority, current challenges, previous attempts to solve those challenges, readiness to invest, and why you want to work with Aesir.
We use this information to determine fit. Not every applicant needs Aesir. Some need a clearer offer. Some need therapy. We only handle one of those.
4.4 Payment and Transaction Information
If you purchase from us, we may collect transaction details, purchase history, invoices, payment status, billing information, refund information, chargeback information, tax records, and records of products or services purchased.
We do not intentionally store full credit or debit card details on our own systems. Payments are generally handled by third-party payment processors.
4.5 Account, Course, Community, and Programme Information
If you receive access to a course, client portal, dashboard, training library, private community, group, or software-supported system, we may collect account information, login details, profile details, comments, posts, submitted work, messages, participation data, support requests, progress data, downloads, and engagement activity.
4.6 Communications Information
We may collect information contained in emails, forms, direct messages, social media messages, SMS, calls, video meetings, voice notes, support requests, consultation notes, onboarding notes, audits, strategy sessions, and other communications between you and Aesir.
Calls or video meetings may be recorded where appropriate, where notified, or where consent is required.
4.7 Content, Creative Assets, and Business Materials
If you provide us with materials, we may collect scripts, videos, reels, footage, edits, portfolios, case studies, client assets, brand guidelines, creative files, landing pages, ad creatives, campaign documents, screenshots, dashboards, analytics reports, CRM exports, testimonials, sales scripts, offers, pricing documents, and related business materials.
4.8 Client Campaign, Lead, and Customer Data
If you hire us to support lead generation, paid advertising, funnel systems, CRM workflows, sales systems, creative strategy, or acquisition infrastructure, we may process information about your leads, prospects, customers, website visitors, ad audiences, booked calls, conversion events, form submissions, campaign performance, CRM records, call outcomes, and analytics.
If you provide us with this information, you are responsible for ensuring that you have the right to share it with us and that your own privacy notices, consents, and compliance systems are in order.
4.9 Website, Device, and Usage Information
When you visit our website or digital platforms, we may automatically collect IP address, browser type, device type, operating system, referring URL, pages visited, links clicked, time spent on pages, approximate location derived from IP address, cookie identifiers, session data, analytics data, and interaction data.
4.10 Marketing and Advertising Information
We may collect information about your interactions with our ads, emails, landing pages, videos, webinars, content, social media posts, resources, and campaigns. This may include whether you opened an email, clicked a link, watched a video, submitted a form, booked a call, visited a page, or interacted with an advertisement.
4.11 Sensitive Personal Information
We do not intentionally request sensitive personal information such as health data, biometric data, religious beliefs, political opinions, racial or ethnic origin, trade union membership, sexual orientation, precise geolocation, or government identification numbers.
Please do not send sensitive information unless we specifically request it for a legitimate and lawful reason.
5. How We Collect Personal Information
We collect personal information in the following ways:
Directly from you when you fill out forms, book calls, purchase services, send messages, upload files, complete surveys, join programmes, participate in communities, or communicate with us.
Automatically through technology such as cookies, pixels, analytics tools, server logs, CRM tracking, advertising tags, and similar technologies.
From third-party platforms such as payment processors, scheduling tools, email platforms, CRM tools, social media platforms, webinar tools, analytics providers, advertising platforms, course platforms, and community platforms.
From clients when they provide customer, lead, CRM, advertising, or campaign data for us to process on their behalf.
From public sources such as websites, business directories, portfolios, social media profiles, public comments, and publicly available business information.
6. How We Use Personal Information
We may use personal information to:
Provide and operate our website, services, programmes, and products; respond to inquiries; review applications; book and conduct calls; determine whether our services are suitable for you; provide strategy, consulting, mentorship, education, creative support, and business-growth services; create audits, scripts, funnels, content strategies, ad strategies, lead generation systems, CRM workflows, and business recommendations; manage client relationships; process payments, invoices, refunds, and tax records; provide access to courses, communities, portals, or tools; send newsletters, resources, updates, offers, reminders, and educational content; personalise your experience; run analytics; measure content, funnel, email, and advertising performance; improve our website, offers, content, and services; manage paid advertising, retargeting, and attribution; protect against spam, fraud, misuse, unauthorised access, and security threats; enforce contracts, terms, policies, and agreements; comply with legal, accounting, tax, regulatory, and reporting obligations; manage disputes, complaints, and legal claims; and develop Aesir's brand, services, systems, and customer experience.
7. Legal Bases for Processing
Where UK GDPR, EU GDPR, or similar laws apply, we rely on one or more lawful bases to process personal information.
7.1 Contract
We process personal information where necessary to provide services, products, programmes, onboarding, support, billing, account access, and client delivery.
7.2 Consent
We may rely on consent for marketing emails, optional cookies, testimonials, call recordings, certain AI-supported activities, community participation, or other activities where consent is required by law.
7.3 Legitimate Interests
We may process personal information where we have a legitimate business interest, such as operating our business, responding to leads, improving services, analysing performance, securing systems, preventing fraud, marketing relevant services, and managing client relationships, provided those interests are not overridden by your rights and freedoms.
7.4 Legal Obligation
We may process information to comply with tax, accounting, privacy, consumer protection, regulatory, legal, and reporting obligations.
7.5 Vital Interests or Public Interest
These are unlikely to apply to Aesir, but may apply in rare circumstances where legally necessary.
8. Cookies, Pixels, Analytics, and Tracking Technologies
We may use cookies, pixels, tags, scripts, local storage, log files, and similar technologies to operate our website, remember preferences, analyse traffic, improve user experience, measure marketing performance, personalise content, run retargeting campaigns, and understand how visitors interact with our website and content.
These technologies may be provided by tools such as Google Analytics, Google Ads, Meta Pixel, TikTok Pixel, LinkedIn Insight Tag, YouTube, email marketing platforms, CRM systems, landing page builders, webinar tools, scheduling tools, and other analytics or advertising services used by Aesir.
Cookies may include:
Essential cookies needed for the website to function.
Analytics cookies used to understand traffic and behaviour.
Marketing cookies used to measure advertising and show relevant ads.
Preference cookies used to remember your choices.
Where required by law, we will request consent before placing non-essential cookies or similar technologies on your device.
You can control cookies through browser settings, device settings, cookie banners, privacy settings, or available opt-out tools. Blocking cookies may affect website functionality.
9. Paid Advertising, Retargeting, and Custom Audiences
Aesir may use paid advertising platforms to promote content, lead magnets, webinars, services, programmes, and offers.
We may use website activity, email engagement, landing page visits, form submissions, call bookings, or similar events to measure campaign performance and show relevant ads.
We may use custom audiences, lookalike audiences, retargeting, conversion tracking, and similar advertising features.
We do not sell personal information for money. However, some privacy laws may treat certain advertising, retargeting, or cross-context behavioural advertising activities as a "sale," "sharing," or similar disclosure.
Where applicable, you may opt out by adjusting cookie settings, using available platform privacy controls, enabling Global Privacy Control where supported, or contacting us at info@aesirmotionpictures.com.
10. AI-Supported Tools and Automation
Aesir may use artificial intelligence, automation, and software tools to support market research, content planning, scripting, funnel analysis, business strategy, CRM organisation, campaign analysis, note-taking, workflow design, and internal productivity.
We may use AI-supported tools to analyse information you provide, summarise calls, organise notes, generate drafts, review marketing assets, identify patterns, or improve strategic recommendations.
We do not intend to use AI tools to make legally binding or similarly significant decisions about you without human review.
You should not submit confidential, sensitive, or highly personal information unless it is necessary for the service and you are comfortable with it being processed by our approved systems.
We will take reasonable steps to use AI responsibly, restrict unnecessary access, avoid unnecessary sensitive data processing, and review outputs before relying on them for client-facing decisions.
11. How We Share Personal Information
We may share personal information with the following categories of recipients.
11.1 Service Providers and Vendors
We may share information with companies that help us operate our business, including website hosts, payment processors, email platforms, CRM tools, analytics providers, advertising platforms, scheduling tools, cloud storage providers, video conferencing tools, course platforms, community platforms, automation tools, customer support tools, AI tools, legal advisors, accountants, and security providers.
11.2 Advertising and Analytics Partners
We may share limited information with analytics and advertising platforms to measure campaign performance, attribute conversions, improve targeting, retarget visitors, and understand audience behaviour.
11.3 Contractors, Team Members, and Advisors
We may share information with Aesir team members, contractors, consultants, strategists, media buyers, copywriters, editors, designers, technical specialists, support staff, legal advisors, and accountants who need access to provide services or support our business.
11.4 Clients and Business Partners
When we provide services to a client, information may be shared with that client as part of the service. This may include campaign reports, lead data, funnel performance, ad metrics, CRM records, strategy documents, creative assets, call insights, and performance data.
11.5 Legal, Safety, and Compliance Purposes
We may disclose information where necessary to comply with law, legal process, court orders, government requests, regulatory obligations, fraud prevention, security enforcement, dispute resolution, contract enforcement, or protection of the rights, safety, and property of Aesir, our users, clients, or others.
11.6 Business Transfers
If Aesir is involved in a merger, acquisition, sale, restructuring, financing, transfer of assets, bankruptcy, or similar transaction, personal information may be transferred as part of that transaction.
11.7 With Your Consent
We may share information where you ask us to, authorise us to, or consent to a specific disclosure.
12. Client Data and Lead Generation Work
Because Aesir may help clients build acquisition systems, paid advertising campaigns, funnels, CRM workflows, or lead generation infrastructure, we may process personal information about a client's prospects, leads, customers, or website visitors.
Where a client provides this information to Aesir, the client is responsible for:
Having a lawful basis to collect and share the information; providing required privacy notices to their users, leads, and customers; obtaining required consents for cookies, pixels, email, SMS, ads, tracking, or CRM activity; honouring opt-out requests; complying with applicable privacy, advertising, email, SMS, consumer protection, and data protection laws; and ensuring that their own privacy policy accurately reflects the systems being used.
Aesir will process client-provided data according to the client's instructions, our agreement with the client, and applicable law.
For deeper client engagements involving CRM, ads, funnels, or customer data, Aesir should use a written Data Processing Agreement. Boring paperwork, yes. Also the thing separating a business from a liability-shaped bonfire.
13. Testimonials, Case Studies, Screenshots, and Portfolio Use
We may request permission to use testimonials, reviews, case studies, screenshots, video clips, performance results, before-and-after comparisons, strategy outcomes, public comments, or client success stories for marketing, portfolio, educational, or promotional purposes.
We will not intentionally publish private client information, confidential business data, sensitive financial details, or identifiable lead/customer information without permission or appropriate anonymisation.
If you provide a testimonial, review, comment, video, screenshot, or success story, you grant us permission to use it unless a separate agreement says otherwise.
You may contact us to request removal, though we may not be able to remove content already printed, archived, distributed, indexed, or reposted by third parties.
14. Payments and Financial Information
Payments may be processed by third-party payment processors. We may receive limited payment-related information such as transaction ID, payment status, billing details, invoice records, subscription status, refund status, and purchase history.
We do not intentionally store full payment card details on our own systems.
Payment processors handle payment card data according to their own security and privacy practices.
15. Email Marketing and Communications
If you join our email list, download a resource, register for a webinar, submit a form, book a call, purchase a product, or otherwise interact with us, we may send you emails about Aesir content, services, offers, updates, resources, events, and business-growth insights.
You can unsubscribe from marketing emails by clicking the unsubscribe link in the email or contacting us at info@aesirmotionpictures.com.
Even if you unsubscribe from marketing emails, we may still send transactional or service-related messages, such as purchase confirmations, invoices, account notices, legal updates, security alerts, appointment reminders, client delivery messages, or support responses.
16. SMS, Phone, and Direct Messages
If you provide your phone number or communicate with us through SMS, WhatsApp, Instagram, LinkedIn, Facebook, X, TikTok, or another messaging platform, we may use that channel to respond to you, confirm appointments, provide service updates, or send relevant business communications where permitted.
You can opt out of SMS marketing by replying "STOP" where available or by contacting info@aesirmotionpictures.com.
Third-party platforms may collect and process your data under their own privacy policies. We do not control how social media platforms handle your information.
17. Data Retention
We keep personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.
Retention periods may vary depending on the type of information, legal obligations, client relationship, service type, dispute risk, accounting requirements, tax requirements, security needs, and business purposes.
General retention guidelines:
Inquiry and lead records may be kept for up to 24 months after the last interaction unless you request deletion earlier and no exception applies.
Client records may be kept for the duration of the client relationship and for up to 7 years after termination for tax, accounting, contractual, dispute, and legal purposes.
Payment and invoice records may be kept as required by tax and accounting laws.
Marketing records may be kept until you unsubscribe or request deletion, subject to suppression lists needed to honour opt-outs.
Course, community, or account records may be kept while your account is active and for a reasonable period after closure.
Analytics and cookie data may be retained according to the settings of the relevant analytics or advertising tools.
Client campaign data may be retained according to the client agreement, project needs, legal requirements, or deletion instructions.
When information is no longer needed, we may delete, anonymise, aggregate, or securely archive it.
18. How We Protect Personal Information
We use reasonable administrative, technical, and organisational safeguards designed to protect personal information from unauthorised access, loss, misuse, alteration, disclosure, or destruction.
These safeguards may include access controls, password protection, limited permissions, secure cloud storage, encryption where appropriate, vendor review, confidentiality obligations, internal access restrictions, monitoring, backups, and security procedures.
No system is completely secure. We cannot guarantee absolute security, but we work to protect information using reasonable safeguards appropriate to the nature of the data and the size of our business.
19. International Data Transfers
Aesir may use tools, vendors, contractors, platforms, and service providers located in different countries. As a result, personal information may be transferred to, stored in, or processed in countries outside your country of residence.
Where required, we use appropriate safeguards for international data transfers, such as contractual protections, data processing agreements, vendor commitments, or other legally recognised transfer mechanisms.
20. Your Privacy Rights
Depending on where you live, you may have rights regarding your personal information.
These may include the right to access personal information we hold about you; request correction of inaccurate information; request deletion of personal information; request restriction of processing; object to certain processing; withdraw consent where processing is based on consent; request data portability; opt out of marketing emails; opt out of certain cookies, tracking, targeted advertising, sale, or sharing; appeal a denied privacy request where required by law; and lodge a complaint with a privacy regulator or supervisory authority.
To exercise your rights, contact us at:
Email: info@aesirmotionpictures.com
Business Phone: +447471416035
Subject Line: Privacy Request
Address: Aesir Motion Pictures, 2nd Floor College House, 17 King Edwards Road, Ruislip, London, HA4 7AE, United Kingdom
We may need to verify your identity before responding. We will respond within the timeframe required by applicable law.
21. UK and EU Privacy Rights
If you are located in the United Kingdom, European Economic Area, Switzerland, or another region with similar privacy laws, you may have additional rights under applicable data protection law.
These may include the right to be informed; the right of access; the right to rectification; the right to erasure; the right to restrict processing; the right to data portability; the right to object; and rights related to automated decision-making.
Where Aesir acts as the controller, you may contact us at info@aesirmotionpictures.com.
Where Aesir processes data on behalf of a client, you should contact the client directly because they may control the purpose and means of processing.
You may also have the right to complain to the UK Information Commissioner's Office or your local supervisory authority.
22. California and U.S. State Privacy Rights
If you are a California resident or live in a U.S. state with applicable privacy rights, you may have additional rights.
These may include the right to know what categories of personal information we collect; the right to know the sources of personal information; the right to know the purposes for collection, use, disclosure, sale, or sharing; the right to know the categories of third parties to whom information is disclosed; the right to access specific pieces of personal information; the right to request deletion; the right to correct inaccurate personal information; the right to opt out of sale or sharing of personal information; the right to limit use or disclosure of sensitive personal information, where applicable; and the right not to be discriminated against for exercising privacy rights.
Categories of Personal Information We May Collect
In the past 12 months, we may have collected:
Identifiers, such as name, email, phone number, IP address, account identifiers, and business contact details.
Commercial information, such as purchase history, services requested, payment status, and client relationship history.
Professional or business information, such as business name, role, niche, revenue range, portfolio, marketing systems, and business goals.
Internet or network activity, such as website visits, ad interactions, cookie data, analytics data, and email engagement.
Audio, visual, or electronic information, such as call recordings, video submissions, testimonials, meeting recordings, and messages, where applicable.
Inferences, such as likely business needs, interests, service fit, marketing preferences, or programme suitability.
Sensitive personal information, only if voluntarily provided or necessary for a specific service, and not for the purpose of inferring characteristics unless clearly disclosed and permitted by law.
Sale or Sharing of Personal Information
We do not sell personal information for money.
However, some advertising and analytics practices may be considered "sharing" or "selling" under certain privacy laws, especially where data is used for cross-context behavioural advertising or retargeting.
You may opt out by adjusting cookie settings, enabling Global Privacy Control where supported, using platform privacy controls, or contacting info@aesirmotionpictures.com.
Authorized Agents
You may appoint an authorized agent to submit a privacy request on your behalf. We may require proof that the agent is authorized and may also require you to verify your identity directly.
23. Children's Privacy
Aesir's services are intended for business owners, freelancers, filmmakers, production companies, creative agencies, and professional users.
Our services are not directed to children under 13, and we do not knowingly collect personal information from children under 13.
If you believe a child has provided personal information to us, contact info@aesirmotionpictures.com, and we will take appropriate steps to delete the information.
Our paid services, programmes, communities, consulting, and mentorship are generally intended for users who are at least 18 years old unless otherwise agreed with appropriate consent.
24. Third-Party Websites, Platforms, and Links
Our website, emails, ads, programmes, content, or resources may link to third-party websites, tools, platforms, payment processors, scheduling systems, video platforms, community platforms, or social media pages.
We are not responsible for the privacy practices of third parties.
You should review their privacy policies before submitting personal information to them.
25. Public Communities and User Submissions
If you participate in an Aesir community, group, forum, comment section, webinar chat, live session, or social media thread, information you post may be visible to others.
Do not post confidential, sensitive, or private information in public or semi-public spaces.
We may moderate, remove, archive, or use community content according to our community rules, terms, agreements, and applicable law.
26. Confidentiality and Client Materials
Client strategy documents, business information, campaign details, funnels, sales processes, ad accounts, CRM data, creative assets, and related materials may be treated as confidential where required by contract.
This Privacy Policy does not replace a non-disclosure agreement, master services agreement, data processing agreement, or client contract.
If there is a conflict between this Privacy Policy and a signed agreement, the signed agreement may control where legally permitted.
27. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our business, services, technology, tools, legal obligations, or data practices.
When we update this Privacy Policy, we will revise the "Last Updated" date above.
If changes are material, we may provide additional notice, such as by email, website banner, account notice, or another appropriate method.
Your continued use of our website or services after an update means the updated Privacy Policy applies, where permitted by law.
28. Contact Us
For privacy questions, requests, or concerns, contact:
Aesir Motion Pictures
2nd Floor College House
17 King Edwards Road
Ruislip, London
HA4 7AE
United Kingdom
Website: aesirmotionpictures.com
Email: info@aesirmotionpictures.com
Business Phone: +447471416035